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The Tellus Group

Privacy Policy

Tellusgruppen AB (“Tellusgruppen,” “we,” “us,” and “our”) is committed to protecting your privacy. We would therefore like to inform you about how we process your personal data and what rights you have in connection with that processing.

This privacy policy applies to external individuals who

  1. we communicate with, regardless of the reason,
  2. receives marketing from us,
  3. visit our website,
  4. is or represents a potential partner or partner of ours, or
  5. attends one of our events.

Data Controller

Tellusgruppen AB], corporate ID number 556906-5377, located at Tegnérgatan 35, 111 61 Stockholm, is responsible for the processing of your personal data (data controller) when we process your personal data for our own purposes.

Detailed description of how we process your personal data

  1. General processing regardless of our relationship with you

Personal data we process about you

We process personal data that we have received from you or that we have collected ourselves. For example, we process personal data that you provide to us in connection with our communications, such as identification and contact information.

Purpose and legal basis for the processing of your personal data

We process your personal data for the following purposes based on a balancing of interests:

As stated above, we process certain personal data about you based on a balancing of interests as the legal basis for the processing. This balancing of interests involves a test in which we have determined that our legitimate interest in carrying out the processing outweighs your interest and your fundamental rights not to have your personal data processed. Our legitimate interest in processing your personal data is to be able to communicate with you, for example, to respond to and handle inquiries from you.

How long do we retain your personal data?

We store your personal data for six months after we have concluded our communication. However, personal data may be stored for a longer period for other purposes. Please refer to the retention periods listed under each respective purpose.

  • For those of you who receive marketing materials from us

Personal data we process about you

We process personal data that we have received from you or that we have collected ourselves, such as identification and contact information.

Purpose and legal basis for the processing of your personal data

We process your personal data based on your consent for the following purposes:

  • To send you marketing materials

We process your personal data for the following purposes based on a balancing of interests:

  • To send you marketing materials

We process your personal data for the following purposes in order to comply with a legal obligation

  • To comply with our legal obligations, such as marketing regulations

As stated above, we process certain personal data about you based on a balancing of interests as the legal basis for the processing. This balancing of interests involves a test in which we have determined that our legitimate interest in carrying out the processing outweighs your interest and your fundamental rights not to have your personal data processed. Our legitimate interest in processing your personal data is to be able to send you relevant marketing. You have the right to object to the marketing when the personal data is collected and with each mailing.

How long do we retain your personal data?

Personal data is stored for one year after the end of the customer relationship based on a balancing of interests. If there is no contractual relationship, the data is retained for a maximum of three months unless a contractual relationship is established. However, if you are a representative, we will stop storing your personal data as soon as we become aware that you no longer represent the organization. If you have given your consent, we will send you marketing communications until you unsubscribe from our mailings. We will always stop sending marketing materials if you unsubscribe from our mailings or otherwise object tothe marketing. If you unsubscribe, we will retain your personal data on our “unsubscribe list” for the time being in accordance with marketing legislation to ensure we do not accidentally send you marketing materials again.

  • For visitors to our website

Personal data we process about you

We process personal data that we have collected by placing cookies on your computer, such as information about the device you use to visit our website, including your IP address, browser, operating system, internet service provider, and screen resolution.

Purpose and legal basis for the processing of your personal data

We process your personal data based on your consent for the following purposes:

  • To analyze your use of our website and improve it

How long do we retain your personal data?

The duration of the processing of personal data varies depending on the type of cookie that collected the data. Some cookies are deleted immediately after your visit to the website, while others are stored for a longer period of time. For more information, please see our Cookie Policy.

  • For those who are, or represent, a potential partner or current partner of ours

Personal data we process about you

We process personal data that we have received from you or that we have collected ourselves, such as identification and contact information, payment information (if you are a private individual or a sole proprietor), and information from our communications with you.

Purpose and legal basis for the processing of your personal data

We process your personal data for the following purposes in order to fulfill our agreement or to take steps at your request prior to entering into such an agreement:

  • To administer the contractual relationship (applicable if you are a private individual or a sole proprietor)
  • To manage, initiate, or defend against any claims

We process your personal data for the following purposes based on a balancing of interests:

  • To manage the contractual relationship (applicable if you are a representative)
  • To manage, initiate, or defend against any claims

We process your personal data for the following purposes in order to comply with a legal obligation

  • Comply with our legal obligations, such as accounting and auditing
  • To manage, initiate, or defend against any claims

As stated above, in certain cases we process your personal data based on a balancing of interests as the legal basis for the processing. This balancing of interests involves a test in which we have determined that our legitimate interest in carrying out the processing outweighs your interest and your fundamental rights not to have your personal data processed. We believe we have a legitimate interest in processing your personal data in cases where it is necessary for us to enter into and fulfill agreements with the organization you represent or to initiate, manage, or defend ourselves against a potential legal claim.

How long do we retain your personal data?

Personal data processed for the purpose of administering a contractual relationship is stored for the duration of the contract and for one year thereafter. Personal data processed for the purpose of handling, initiating, or defending against potential claims is stored from the time the claim is initiated and for as long as the proceedings regarding the claim are ongoing. Data processed for accounting purposes is stored for seven to eight years in accordance with the Accounting Act. However, if you are a representative, we will stop storing your personal data once we become aware that you no longer represent the organization. If necessary, data may be processed for as long as required under applicable statute of limitations provisions.

Personal data we process about you

We process personal data that we have received from you or that we have collected ourselves, such as identification and contact information, any dietary restrictions, and information from our communications with you.

Purpose and legal basis for the processing of your personal data

We process your personal data for the following purposes based on a balancing of interests:

  • To organize events, including communicating with you before, during, and after the event
  • To publish photos of you taken at our event

We process your personal data based on your consent for the following purposes:

  • To accommodate any dietary restrictions you have informed us of
  • To publish photos of you from our event on external platforms

As stated above, in certain cases we process your personal data based on a balancing of interests as the legal basis for the processing. This balancing of interests involves a test in which we have determined that our legitimate interest in carrying out the processing outweighs your interest and your fundamental rights not to have your personal data processed. We believe we have a legitimate interest in processing your personal data in cases where it is necessary for us to organize events and to communicate internally and externally about us and our operations.

How long do we retain your personal data?

The personal data processed for the purpose of organizing the event will be stored for one year after the event has taken place. Photos of you will be stored for as long as it is relevant for us to keep them. Photos that we publish externally based on your consent will be stored until you withdraw your consent. However, any dietary restrictions you have provided will be deleted after the event has taken place.

Do you have to provide us with your personal information?

Providing us with your personal data is not a legal requirement, but in some cases it is a contractual requirement. If you do not provide us with your personal data, it may affect our ability to fulfill our obligations to you.

Who has access to your personal data?

Your personal data is primarily processed by us. However, we may share your personal data with third parties as described below.

  • Our IT and systems providers, who enable us to run our business efficiently and effectively.
  • Government agencies or other entities as required by law, such as the Enforcement Authority and the Tax Authority.
  • External partners who help us communicate about and market ourselves and our business to the outside world
  • Financial institutions (such as banks), insurance companies, and accounting firms.
  • If necessary, we may share your personal information with other companies within our group.

If you would like more information about how we share your personal data, please feel free to contact us using the contact information provided at the end of this privacy policy.

Transfer of personal data to third countries

As a general rule, we and our suppliers and partners process your personal data only within the EU/EEA. In cases where personal data is processed outside the EU/EEA, there is generally either a decision by the Commission that the third country in question ensures an adequate level of protection or appropriate safeguards, in the form of standard contractual clauses or binding corporate rules, that ensure your rights are protected. If you would like a copy of the safeguards we have implemented or information on where these are available, please contact us.

Your rights

Under data protection laws, you have certain rights. Below, you can read more about what those rights are.

Right to withdraw your consent and to object to processing

You have the right to withdraw all or part of the consent you have given us for the processing of your personal data.

You always have the right to object to the processing of your personal data for marketing purposes and profiling, such as newsletters and personalized marketing.

You also have the right to object at any time to the processing of your personal data based on a balancing of interests. In certain cases, we may continue to process your personal data even if you have objected to the processing. This may occur if we can demonstrate legitimate grounds for the processing that override your interests, rights, and freedoms, or if it is necessary for the establishment, exercise, or defense of legal claims.

Right of access

You have the right to receive confirmation as to whether we are processing your personal data. If we are processing your personal data, you also have the right to receive information about how we process it and to obtain a copy of your personal data.

Right to correction

You have the right to have any inaccurate personal data concerning you corrected and to have incomplete personal data completed.

Right to erasure (right to be forgotten) and restriction of processing

Under certain circumstances, you have the right to request the erasure of your personal data. Such circumstances exist, for example, if the personal data is no longer necessary for the purposes for which it was collected or is being processed, or if you withdraw your consent on which the processing is based and there is no other legal basis for the processing.

You also have the right to request that we restrict our processing of your personal data. Such circumstances exist if, for example, you contest the accuracy of the personal data or if the processing is unlawful and you object to the erasure of the personal data and instead wish for us to restrict how we process your personal data.

Right to data portability

You have the right to receive your personal data from us in a structured, commonly used, and machine-readable format. You also have the right to have your personal data transferred to another company when technically feasible (“data portability”).

The right to data portability applies to personal data that you have provided to us in a structured, commonly used, and machine-readable format if the processing is based on your consent or on a contract and is carried out by automated means.

Right to file a complaint

You always have the right to file a complaint with a competent regulatory authority.

It is advisable to file such a complaint with the authority in the EU/EEA Member State where you have your habitual residence, where you work, or where an alleged violation of applicable data protection laws and regulations has occurred. The competent supervisory authority in Sweden is the Swedish Data Protection Authority.

Contact us

If you wish to exercise your rights as described above or would otherwise like to contact us regarding our processing of your personal data, you may do so by emailing us at info@tellusgruppen.noboxdesign.se or writing to us at Tegnérgatan 35, 111 61 Stockholm.

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This privacy policy was adopted by Tellusgruppen AB on January 29, 2023. Last updated: March 31, 2023